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Filling in and sending the statistical questionnaire
Filling in and sending the statistical questionnare
Table of Contents
How to fill in and submit the statistical eForm
After successfully logging in and entering the Electronic Data Collection (eCollection) application, the Statistical Forms tab displays the Statistical Form Search window with the items Year of the statistical survey, Name of the statistical questionnaire, and Name of the reporting unit.
You can search for the eForm by filling in the individual items from the drop-down menu:
Under Year of the statistical survey, select the year for which you are required to provide data.
Under Name of the statistical questionnaire, select the eForm you are obliged to fill in.
Under Reporting unit name, the identification number with the name of the company is automatically filled in.
After clicking the Search Questionnaire button, the electronic survey eForms for the required year will be displayed below the search window. For each eForm, a separate row will be displayed with the items ID number, Supplementary Code, Period, eForm State, Survey State and Date Created. The Export data to CSV and Import data from XML will be displayed for surveys that are set to support downloading data from business administrative systems.
Position the mouse cursor over your ID number in the row with the current period, and when clicked, you will see a screen with tabs titled Information, Questionnaire, Error Messages, Comments, and Tasks. The Questionnaire tab, which accesses the contents of the Questionnaire, is part of the above components.
For some surveys, the Add New Questionnaire menu will appear next to the Search questionnaire menu, which must be clicked to view the new period (you select the period in the generated window). The system then opens the Information tab and expects you to enter an additional code in the box located above the Continue to Questionnaire button. The list of codes can be found on the right side of the screen.
WarningBefore you start working in the eForm, wait until is completely loaded.
State of the survey
Before the survey is available to the reporting units in the system, it is in the state Initialised. This state does not allow the data to be filled in the eForm.
Only when the Statistical Office of the Slovak Republic changes the state of the survey to In Progress, the eForm becomes available for filling in the data.
WarningAll survey states except state In progress allow the eForm only to be viewed.
You will be informed of the availability of electronic data collection (status of survay is in progress) by sending a Notification of Invitation to fulfil the reporting obligation to your e-mail address. If you do not have a completed e-mail address in our system, the Notice will be delivered to your electronic inbox.
The screen components when working with eForm are Information, Questionnaire, Error Messages, Comments and Tasks.
You will be presented with the cover page of the statistical questionnaire, addressing the respondent with basic information about the statistical survey and the deadline when you are obliged to submit the completed statistical questionnaire. When you press the Continue to Questionnaire button, you will be taken to the statistical survey eForm. You can also navigate to the form via the Questionnaire tab at the top of the screen. To return to the search and view all survey eforms, click on List of the Questionnaire. In this case, you are leaving the original eForm, save any data you have already filled in.
Displays the main content of the questionnaire, which consists of modules, sections, and eForm function menus. The home section of the questionnaire contains modules with contact information:
Module 100387 The contact person at the Statistical Office of the Slovak Republic. That person is the processor of your questionnaire, who will provide you with methodological assistance and answer your questions.
Module 100307 The contact details of the person who is filling in the statistical questionnaire. The module shall be filled in the first period of inclusion in the statistical survey by the person who fills in the eForm for the reporting unit with the obligation to submit the statistical return. In the following periods, it shall be updated with each change.
Contact Information in the eForm
Contact information on the Department of the Statistical Office of the Slovak Republic
In the introductory part of the eForm, under the respondent's address, the information which relevant regional department processes your report is given.
Contact information of the processor questionnaire for methodological assistance
At the beginning of the data section of the eForm, in module 100387, the name, telephone number and e-mail of the staff member who will provide you with methodological assistance and answer your questions are given.
Contact information for the person completing the eForm
Module 100307 is intended for filling in the contact information of the person who completes the eForm on behalf of the reporting unit with the obligation to submit the statistical return. These data should be completed in the first period of inclusion in the statistical survey. For any change in the contact informations, they need to be updated in the following periods.
The drop-down menu allows you to Print Questionnaire, Print Questionnaire without Explanatory Notes, Print Questionnaire Errors, Print Attachments (metadata for administrative systems) and Print Comments.
The predefined checks of the filled data are started, any errors detected will be displayed by the system in an error message.
Save as work in progress
The system performs predefined checks on the format of the completed survey variables and saves the questionnaire as a work in progress.
To send the questionnaire, press the Send button. All the predefined controls over the report are run before the questionnaire is submitted. The system will display an error message if it identifies an error.
After the questionnaire is submitted to the system, a window will appear on the screen indicating that the submission was successful. At the same time, you will receive an automatic notification message, Confirmation of Delivery, preferably to the email address you entered in Edit your Profile.
Content (of the questionnaire)
Use the quick navigation Content to click on the module code to go directly to the desired module in the questionnaire. Throughout your work in questionnaire, you can use this functionality to navigate to individual modules or sections of the questionnaire.
Typing in the eForm
Enter key / Tab key / Right arrow / Left arrow
You move to the next or previous survey variable (data field).
If the cursor is on a text variable (not a numeric or code variable), pressing F2 will open the extended text entry dialog.
List of modules in the questionnaire
Click on the appropriate module number in the Table of Content to be set to the beginning of the module in the questionnaire. You can also use the Page Up and Page Down buttons to move between modules.
Icon "i"- methodological help
Clicking on the "i" (lower case i) icon in the modules of the questionnaire will display the methodological help.
Survey variables – code lists
Some survey variables have a drop-down menu (arrow) to which the code list is linked. The list is expanded by clicking the Enter key. Move the arrow keys to select a value from it. When working in the eForm, you can turn off the hint function to search for items by text. Pressing the Escape (Esc) key will deselect the current selection and will move to the next variable.
Error message and red box
A box with red borders is displayed if an incorrect type of value is entered (e.g. if the data is to be numeric, letters cannot be entered; some data cannot have a negative value; entering a dot instead of a decimal point; the number of digits in the numeric data and the number of decimal digits must not be greater than the defined range, etc.).
The entry is mandatory. Red indicates that the mandatory data is not filled in.
When you type or correct the value of a survey variable that is of type date, you select the date from the available calendar.
Key functionalities of the eForm
There are functionality buttons at the bottom and top of the eForm:
Green indicates an informative error
This is a preventive check for completed or incomplete data. If the data you have filled in is correct, consider this message to be informative, e.g. number format not followed, number of spaces exceeded, mandatory item not filled in. You can also submit the eForm with informative errors.
Orange indicates a serious error
This is an error such as an unfilled item or module, e.g. an invalid entry in a dial-bound discovery variable, an incorrect checksum. You will be able to submit the questionnaire even with these errors, but you will be contacted by the Statistical Office of the Slovak Republic and asked to correct them.
A red mark indicates a blocking error that prevents the questionnaire from being submitted
This is an error such as incorrect data format, e.g. a text string instead of a number. Once the errors have been corrected, click the Submit button. If the system continues to display errors, click Cancel. Remove the errors again and resubmit the completed questionnaire.
WarningIf, even after corrections and resubmissions, the system generates an error message that prevents you from submitting the eForm, you can consult it with the questionnaire processor listed in module 100387 for further action.
Confirmation of successful submission of the questionnaire
After the questionnaire has been sent to the system, a window will appear on the screen to indicate that the submission was successful. At the same time, you will receive an automatic notification message of submission preferably to your email address entered in Edit User Profile.
After the eForm has been sent to the system, a window will appear on the screen to indicate that the submission was successful. At the same time, you will receive an automatic notification message of submission preferably to your email address entered in Edit Custom Profile.
WarningIf, even after corrections and resubmissions, the system generates an error message that prevents you from submitting the questionnaire, you can consult it with the questionnaire processor listed in module 100387 for further action.
Comment is a tool for your mutual communication with the questionnaire processor. You can upload a file (max. 5 MB) with the submission of a new comment. You can print comments from the Questionnaire tab in the Print drop-down menu if you choose Print Comments.
Displays the status of the tasks you have created, e.g. in relation to the Import data from XML file.
Content selection is in progress
Content selection takes longer than usual. Wait please.